Privacy Policy

We collect information you provide directly and information generated automatically when you use VaultMeet.

Personal Information You Provide

• Account Data: Name, email address, username, and password when you register.
• Profile Data: Avatar, bio, skills, social links, and other optional profile details.
• Event Data: Information you submit when creating, hosting, or participating in events (e.g., team names, project descriptions, submissions).
• Communications: Messages, feedback, and support requests you send us.
• Payment Data: If applicable, billing information processed through our third-party payment providers. We do not store full payment card details.

Automatically Collected Information

• Usage Data: Pages visited, features used, actions taken, timestamps, and session duration.
• Device Data: Browser type, operating system, device identifiers, screen resolution, and language preferences.
• Network Data: IP address, approximate location (city/country level), and referring URL.
• Cookies & Similar Tech: See the Cookies section below for details.

We use your information for the following purposes:

• To create, maintain, and secure your account.
• To provide, operate, and improve the VaultMeet platform and its features.
• To facilitate event hosting, registration, team formation, and real-time collaboration.
• To personalise your experience, including content recommendations and theme settings.
• To communicate with you — service updates, security alerts, and optional newsletters.
• To analyse usage trends and improve platform performance and reliability.
• To detect, prevent, and respond to fraud, abuse, or security threats.
• To comply with legal obligations and enforce our Terms of Service.

We do not sell your personal information. We share data only in the following circumstances:

• Service Providers: Trusted third parties that help us operate the platform (hosting, analytics, email delivery, payment processing). They are contractually bound to protect your data.
• Event Organisers: If you join an event, the organiser may see your public profile information and participation data relevant to that event.
• With Your Consent: When you explicitly authorise sharing (e.g., linking social accounts, public project showcases).
• Legal Requirements: When required by law, regulation, legal process, or governmental request.
• Safety & Protection: To protect the rights, property, or safety of VaultMeet, our users, or the public.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction.

VaultMeet uses cookies and similar technologies to enhance your experience:

You can manage cookie preferences through your browser settings. Disabling essential cookies may impact platform functionality.

We retain your personal data only as long as necessary for the purposes described in this policy, including:

• Account Data: Retained for the lifetime of your account and up to 30 days after deletion.
• Event & Project Data: Retained as part of the event record. You may request removal of your contributions.
• Usage & Analytics Data: Aggregated and anonymised data may be retained indefinitely for analytics.
• Legal Obligations: Certain data may be retained longer to comply with legal or regulatory requirements.

We implement industry-standard security measures to protect your data, including:

• Encryption in transit (TLS/SSL) and at rest for sensitive data.
• Secure authentication with hashed passwords and optional two-factor authentication.
• Regular security audits and vulnerability assessments.
• Access controls limiting data access to authorised personnel only.

While we strive to protect your information, no method of electronic transmission or storage is 100% secure. We encourage you to use strong passwords and keep your credentials confidential.

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request deletion of your personal data, subject to legal retention obligations.
• Portability: Request an export of your data in a machine-readable format.
• Objection: Object to processing of your data for certain purposes.
• Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, contact us at founder@vaultmeet.in. We will respond within 30 days.

VaultMeet is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that we have inadvertently collected data from a child under 13, we will promptly delete that information.

If you are a parent or guardian and believe your child has provided us with personal data, please contact us at founder@vaultmeet.in.

VaultMeet may contain links to or integrate with third-party services (e.g., GitHub, Google, payment processors). This Privacy Policy does not cover those services. We recommend reviewing the privacy policies of any third-party services you interact with.

Third-party integrations we may use include:

• Authentication providers (Google, GitHub)
• Cloud hosting and infrastructure services
• Analytics and monitoring tools
• Communication and email delivery services

We may update this Privacy Policy from time to time. When we make material changes, we will notify you by:

• Posting the updated policy on this page with a new effective date.
• Sending an email notification to registered users (for significant changes).
• Displaying a banner or notification on the platform.

Your continued use of VaultMeet after changes take effect constitutes acceptance of the updated policy.

If you have questions, concerns, or requests regarding this Privacy Policy, reach out to us: